DATE: Friday, April 7, 2000

TO: Board of Park Commissioners

FROM: Steve Grimes

RE: Parks and Recreation Agenda

POSTED: Friday, April 7, 2000

MEETINGS: Special - Monday, April 10, 2000
HDG Community Center, Canteen Room, 4:00 PM
Regular - Wednesday, April 12, 2000
HDG Community Center, Canteen Room, 7:00 PM

PLACE: HDG Community Center, Canteen Room at
2204 Grant Street, Bettendorf, Iowa

In compliance with the Americans with Disabilities Act and other applicable federal and state laws, all public hearings and meetings held or sponsored by the City of Bettendorf, Iowa, will be accessible to individuals with disabilities. Persons requiring auxiliary aids and services should contact the HDG Community Center, at 319-344-4113 by five (5) days prior to the hearing or meeting to inform of their anticipated attendance. Text telephone (TDD) is available at 319-344-4175. In addition, persons using a text telephone have the option of calling via the Iowa Compass Voice/TDD by dialing 1 800 779-2001.

ITEMS LISTED ARE TENTATIVE AND MAY BE DISCUSSED AT EITHER OF THE MEETINGS.

Exhibit #1: Minutes
Special, March 13, 2000
Regular, March 15, 2000

Exhibit #2: Staff Operational Updates
Brad Peterson
Rita VanWetzinga
Stu Smith

Exhibit #3: Director's Operational Updates
Budget and Financial Reports for March 2000

Exhibits #4 and #5: Unfinished and New Business

Address the Board
Wednesday
Gail Benson, representing the Bettendorf Park and Recreation Foundation, will discuss the Seventh Annual Jamie Hill Memorial Golf Tournament.
Judy Schneider, representing Friends of the Parks, will be present to discuss Planting Day in Crow Creek Park.

Updates Regarding Unfinished Business
Monday
Review Ad Hoc Committee's three recommendations for naming of the new Mississippi Boat Launch.
Set a time for the "Splash Landing" dedication on June 9, 2000.
Set a Special Meeting to award the contract for the Life Fitness Center Lap Pool and Phase II Development of Crow Creek Park.
Set a kick-off meeting for the Park and Recreation Master Plan Update with the Board and staff.
Wednesday
Skate Park update. (Commissioner Kamp)

New Business
Monday
Review progress of and approve change orders for Splash Landing.
Wednesday
Discussion of potential joint grant for State Street Recreation Trail Connection.
Discussion of a letter-to-the-editor thanking the SCRA and RDA for their support on the pool project. (Chairman Hutter)

Exhibit #6: Consent Agenda

Exhibit #7: Legal Updates

Review Changes Made to Chapter 20

Exhibit #8: Gifts

Exhibit #9: Commissioners' Updates

Adjourn: _______________________________

Time: _______________________________
CONSENT AGENDA
APRIL 12, 2000

All items below are considered by the Board of Park Commissioners and shall be enacted by one motion. If discussion is desired, that item shall be removed and discussed separately.

Hillebrand Construction Project Meeting Minutes for March 8, 2000 and March 22, 2000, Splash Landing. (Receive and File)

Letter from Metro Link dated March 15, 2000 requesting use of the Leach Park Boat Dock for the "Water Taxi" for the 2000 season. (Approve, Receive, and File)

Letter and Special Event Request from Pleasant Valley PTA and Administration to host a picnic for the graduating class in Crow Creek Park on June 2, 2000 from 10:30 am to 1:30 pm. (Approve, Receive, and File)

Letter from the Bettendorf Park and Recreation Foundation requesting to purchase rounds of golf at a discounted rate for the golfer's gift at the Seventh Annual Jamie Hill Memorial Golf Tournament. (Approve, Receive, and File)

Special Event Application from Chad Nelson of Hamilton Technical College requesting the use of three ball fields and a shelter at Crow Creek Park September 17, 2000 from 12:00 pm to 6:00 pm for a kickball tournament and picnic. (Approve, Receive, and File)

Resolution #24-00; approving payment to Water Technology, Inc. for professional services completed on the Life Fitness Center Lap Pool Project. (Adopt, Receive, and File)

Resolution #25-00; approving payment #7 to Hillebrand Construction of the Midwest for work completed on the Middle Park Swimming Pool Renovation Project. (Adopt, Receive, and File)

Resolution #26-00; approving payment #4 to Valley Construction Company for work completed on the Bettendorf Boat Launch Facility. (Adopt, Receive, and File)



Parks and Recreation Agenda
April 7, 2000

BETTENDORF PARK BOARD
JANUARY 12, 2000


The Bettendorf Park Board held a regular meeting on January 12, 2000, at 7:00 pm in the Canteen Room at the HDG Community Center.

Present: Hutter, Adamson, Glenn, Kamp, Makoben
Absent: None

Chairman Hutter opened the Public Forum.

There being no one present to address the Board, Chairman Hutter closed the Public Forum.

On motion by Glenn, seconded by Makoben, that the minutes of the special meeting held on December 8 and December 13, 1999, and the regular meeting held on December 15, 1999, be approved and placed on file for future reference.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

On motion by Adamson, seconded by Makoben, that the bills be allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

Chairman Hutter presented a plaque to former Commissioner and Chairperson Lisa Brown for her six years of dedicated service to the Bettendorf Community from 1994-2000.

A list of the bills is annex #1 to their minutes.

Bruce Black was present to discuss his proposal for an Iowa Senior Golf Open at Palmer Hills Golf Course. A copy of his letter is annex #2 to these minutes.

Mr. Black informed the Board that senior golf is growing tremendously. If the Board approves a senior tournament, the exposure for Palmer Hills, Bettendorf, and the Quad City area will be tremendous. The tournament director of the Iowa PGA section and Iowa Golf Association, Kirk Stanzel, supports this tournament. The local media, USA Today, CNN, and the golf channel will do features on the tournament. A tournament like this will put Palmer Hills on the map regionally and nationally.

Mr. Black explained that it would be a 36 hole tournament with a pro am on Friday. They would pay a rental fee for the course. Palmer Hills would maintain all concessions, and profits from exhibitor equipment, and a portion of the tournament profits would go to the junior golf program.

The tournament will pay for all tents, grandstands, tv towers, tickets, signage, souvenir programs, security, liability insurance, scoreboards, media center, cleanup, officials, weather command, trash facilities, chemical toilets, night time security, and liability insurance.

Mr. Black informed the Board that Palmer Hills Golf Course would provide exclusive use of the facilities during the tournament period, comp practice round for players, no charge range balls, space in the upper lot for tents, course specifications, such as; first cut and primary rough depth, fairway width, green side rough and green speed, and fairway and tee length, carts for officials, tournament recognition in Palmer Hills advertising, pre sell of tickets at clubhouse, souvenir program sales at Club House, free golf on Monday for volunteers, and comp golf for the tournament chairman.

Mr. Black further explained that spectator tickets would be sold as a daily or season ticket. For the season ticket for all three days, it will probably cost $10.00. He estimated a total of 5,000-6,000 spectators over the three days. He is seeking two to three corporations that will be title sponsors and five to seven associate sponsors. Initial projections show that there will be as much as a $30,000 profit. The budget costs for the tournament is $60,000 and the estimated revenues are between $84,000-$90,000. The profits will go to a charity to be determined by the Park Board. They are looking at the first or second weekend in June.

The Board requested Mr. Black write a proposal, submit a letter from the PGA endorsing the tournament and letters from the media that will support the tournament, letters from corporations that will sponsor the tournament, and any other information that would be helpful to the Board to make a decision. A special meeting can be called to discuss the tournament further or place on next monthís agenda.

Commissioner Makoben requested an item on the capital improvement program be added to the agenda for further discussion.

Chairman Hutter requested discussion of an ad hoc committee to be formed for the development of a skate park.

On motion by Kamp, seconded by Glenn, to add two items to the agenda, which will be B5 and B6 to these minutes.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

On motion by Glenn, seconded by Kamp, to receive and file the budget and revenue updates for December 1999.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

The December 1999, budget and revenue reports are annex #3 to their minutes.

Mrs. Ruth Hickley, resident near Middle Park, expressed her concerns about the cell towers in neighborhood parks. She felt the towers belong in industrial or agricultural areas.

Greg Jager explained the issues involved with the cell towers and how the City Council was trying to determine areas towers might be available to try and keep them away from residential areas.

Chairman Hutter requested to read the list of Parks approved by the City Council to have Board Members determine which areas they may want to have a cell tower, if approached by a vendor to install one.

Optimist Park No
Kiwanis Park No
Crow Creek Park Yes
Hoover Park No
New Boat Launch Yes
Pigeon Creek Park Yes
Duck Creek Rec Trail No
Devils Glen Park Yes
Meier Park No
Hollowview Park Yes
Palmer Hills G.C. Yes
Middle Park No
McManus Park No
Leach Park Yes

Chairman Hutter requested the Board Members look at the parks that were voted yes and consider a location within the park or the Board may have to reconsider. He also requested to notify the proper city department of the Boardís decision to eliminate some of the parks from the cell tower list. He requested that this be an agenda item in February and March.

On motion by Makoben, seconded by Kamp, to eliminate the parks the Board voted no for cell towers.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

Debe Lamar, City Council Member, was present to participate in the discussion of a water spray fountain for Lincoln Park. She knows that Steve Grimes has been doing the research for an interactive spray fountain and has a video to present tonight. She is interested in what the Board wants to put in the park and if it will be placed in this years budget.

Steve presented information about the interactive spray fountains, which is annex #4 to these minutes. A brief video was presented of some of the types of fountains available.

Steve informed the Board that the spray fountain would have to be done on a smaller scale for Lincoln Park, because of the lack of parking available. The fountain can have sensors so the water does not run all day. If water is reused, it has to be tested.

Chairman Hutter asked Council Member LaMar if her neighborhood would support this. The neighbors complained when the children played baseball and the fountain will draw people to the park.

Council Member LaMar stated that there have been no complaints since the school has been torn down.

Chairman Hutter asked if Lincoln Park is the area that a fountain should be installed or would another part of town be better.

Council Member LaMar stated that Lincoln Park is in a blue-collar area and the fountain will be something they can enjoy at no charge. It would be within walking distance and she felt it was something that would be used by the neighborhood.

The Board discussed writing a grant to fund the water fountain. The size can be determined by the amount of funding received.

Steve recommended having a public hearing to see if the Lincoln Park neighborhood is in favor of some type of fountain.

The Board requested to place an informal discussion for an interactive spray fountain in Lincoln Park on the February 16, 2000, Agenda. They also requested to publish an announcement in the Bettendorf News and on Channel 9 and have a target mailing to the residents that live adjacent to Lincoln Park.

Chairman Hutter requested that the discussion on Chapter 20 be placed on the February Agenda.

The Board reviewed the request from Ginny Fullmer, owner of Grandmaís Antiques in LeClaire, to rent the Banquet Room at the HDG Community Center for an Estate Sale on January 27, 28, and 29, 2000. The letter is annex #5 to these minutes.

On motion by Glenn, seconded by Adamson, to approve the request from Ginny Fullmer to rent the Community Center with the rental rate to begin from the time they enter the building until the time they leave the building each day.

Roll call on motion: Ayes: Hutter, Adamoson, Glenn, Kamp, Makoben
Nays: None

Commissioner Makoben requested Board consideration in the Capital Improvement Program to move money into the next fiscal year for the golf course Club House.

On motion by Glenn, seconded by Makoben, to authorize staff to change the Capital Improvement Program for the golf course to include $100,000 in the 2002/2003 fiscal year for the construction of a new Club House at Palmer Hills.

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

Chairman Hutter stated that he would like to get a skate park going by creating an ad hoc committee. He would like one person from the Board to chair the committee and two other members involved. He requested each Board member recruit two people to be a part of the committee. The committee should not be any larger than 12-14 members consisting of kids and a couple of adults.

Commissioner Kamp will chair the committee. The Board recommended having an announcement made at Middle School. Steve Grimes will give Commissioner Kamp a copy of the petition that was received from residents requesting a skate park facility in Bettendorf.

On motion by Adamson, seconded by Glenn, to move Capital Improvement funds from land acquisition in the 2000/2001 fiscal year for the development of a skate park..

Roll call on motion: Ayes: Hutter, Adamson, Glenn, Kamp, Makoben
Nays: None

The following items appeared on the consent agenda and were enacted by one motion:

On motion by Glenn, seconded by Kamp, to adopt Resolution #1-00, approving sponsorship status to the Bettendorf Parks and Recreation Foundation, the 4th of July Committee, the Bettendorf Trees R Us Committee, and the Bettendorf Park Board Band Foundation. Resolution #1-00 is annex #6 to these minutes.

On motion by Glenn, seconded by Kamp, to adopt Resolution #2-00, approving payment #3 to Valley Construction Company for work completed on the Bettendorf Boat Launch Facility. Resolution #2-00 is annex #7 to these minutes.

On motion by Glenn, seconded by Kamp, to adopt Resolution #3-00, approving payment #14 to Valley Construction for work completed on the Crow Creek Park Expansion and Improvement Project and payment #6 for Crow Creek Park Quarry Restoration. Resolution #3-00 is annex #8 to these minutes.

On motion by Glenn, seconded by Kamp, to adopt Resolution #4-00, approving payment to Hillebrand Construction of the Midwest for work completed on the Middle Park Swimming Pool Renovation Project. Resolution #4-00 is annex #9 to these minutes.

On motion by Glenn, seconded by Kamp, to approve the request from the Bettendorf/PV Youth Baseball Program to place a plaque, tree, and bench at Crow Creek Park in honor of Melvin Werlein. The letter of request is annex #10 to these minutes.

On motion by Glenn, seconded by Kamp, to approve the requests from the American Diabetes Association and the Alzheimerís Association to lower the Shotgun Golf Outing minimum number to 110 golfers. The letters of request are annex #11 to these minutes.

On motion by Glenn, seconded by Kamp, to receive and file the December 29, 1999, Minutes of the Middle Pool Renovation Project submitted by Hillebrand Construction of the Midwest. The minutes are annex #12.

On motion by Glenn, seconded by Kamp, to adopt Resolution #5-00, approving the purchase of land from the Bettendorf School District for the expansion of the Life Fitness Center. Resolution #5-00 is annex #13 to these minutes.

Chairman Hutter requested Greg Jager review the Open Meetings Act at the February meeting.

A check was received in the amount of $2,951.01 from the Atlee Hendrick trust fund this month.

On motion by Glenn, seconded by Adamson, the meeting was adjourned at 8:50 p.m.