BETTENDORF PARK BOARD
JUNE 16, 1999
The Bettendorf Park Board held a regular meeting on June 16, 1999, at 7:00 p.m. in the Canteen Room at the HDG Community Center.
Present: Brown, Hutter, Adamson, Glenn, Makoben
Absent: None
Chairperson Brown opened the Public Forum.
There being no one wishing to address the Board, Chairperson Brown, closed the Public Forum.
The Board ascertained that the minutes of the special meetings held on May 10 and May 26, 1999, and the regular meeting held on May 12, 1999, be approved and placed on file for future reference.
On motion by Adamson, seconded by Makoben, that the bills are allowed as presented and that the secretary be instructed to have checks drawn in the respective amounts.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
A list of the bills to be paid is annex #1 to these minutes.
The notice for the public hearing was published in the Bettendorf News on June 10, 1999. A copy of the affidavit is annex #2 to these minutes.
Chairperson Brown opened the public hearing.
Jerry Wickersham and Paul Schnell from Ashton Engineering were present to review the proposed plans for the new Mississippi River Boat Launch, a seven acre site. The access is along 62nd Street Court extended along the west side of Arch Mirror. The boat launch facility includes a boat ramp with floating docks on each side, a shelter, waterless restroom, gazebo, and recreation path. There are 13 parking spaces for vehicles with boat trailers and an additional 15 parking spaces for other vehicles. The lower parking lot is inundated at about the ten-year flood. There are ten parking spaces near the shelter. The trees will be preserved as much as possible along the river. There is four foot of water depth at the end of the boat ramp. The floating docks will be put in and taken out each season and will not cause problems during floods. The estimated cost of the project is $279,000.
Mr. Wickersham further explained that there is room for expansion of parking downstream, if needed, and a pull through for boaters can be added in the future.
Mr. Don Brown, 2870 Marigil, thought a fishing pier would draw people to the site.
Steve Grimes stated that the construction would, hopefully, begin by July or early August. The site will be opened to the public next Spring.
There being no one else present to speak in favor of or against the proposed plans, specifications, and form of contract for the new Mississippi River Boat Launch, Chairperson Brown closed the Public Hearing.
A list of the people present at the hearing is annex #3 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #17-99, approving the plans, specifications, and form of contract for the new Mississippi River Boat Launch.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Resolution #17-99 is annex #4 to these minutes.
Michael Agin, 4890 Heatherstone Road, Bettendorf, was present to request Board consideration for a recreation trail from Crow Creek Road to McLamarrah Park. His letter is annex #5 to these minutes.
Chairperson Brown stated that the Board discussed hiring a consultant to do a feasibility study for the trail. This was dropped at the last Board Meeting.
Commissioner Hutter stated that there is one group that wants the trail and another that wants McLamarrah Park to remain a natural park. We may have to try and satisfy both sides by having the study completed to see if it is feasible and what it will cost, as long as we don’t disturb the natural habitat in the area.
On motion by Glenn, seconded by Makoben, to use funds in the McLamarrah Capital Improvement Program, not to exceed $5,000, to complete a feasibility study for a recreation trail from Crow Creek Road to McLamarrah Park.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Debe LaMar was present to discuss the Lincoln Park dedication ceremony and completion of the park project. She is planning on talking and getting a flier out to the park neighbors. The trees are too costly for one person, but an accumulative project to purchase one or two trees with a plaque may be possible the day of the dedication.
Steve stated that the date for the dedication is July 24. If there is a planting project, that will take place at 10:00 a.m. and the dedication will take place at noon.
Stu Smith informed the Board that the playground should be completed next week, weather permitting.
The notice for the public hearing was published in the Bettendorf News on June 10, 1999. A copy of the affidavit is annex #6 to these minutes.
Chairperson Brown opened the Public Hearing.
Jerry Wickersham and Paul Schnell from Ashton Engineering reviewed the proposed recreation trail design that extends from Devils Glen Road to Hollow View Park. The completion of the trail will provide a continuous path from Emeis Park in West Davenport to Devils Glen Park. The .6 mile trail will follow along Duck Creek. There are rock bluffs along this section, which will require two bridges be constructed over Duck Creek. The bridges are 100 feet long and 12 feet wide. They will not be high bridges and will be built so the water flows around them. The large trees along the route will be preserved. This will be the most beautiful section of the trail with the trees and bluffs. The estimated cost of the project is $633,000.
There being no one present to speak in favor of our against the proposed plans, specifications, and form of contract for the Duck Creek recreation trail from Devils Glen Road to Hollowview Park, Chairperson Brown closed the Public Hearing.
On motion by Adamson, seconded by Makoben, to adopt Resolution #16-99, approving the plans, specifications, and form of contract for the Duck Creek Recreation Trail from Devils Glen Road to Hollowview Park.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Resolution #16-99 is annex #7 to these minutes.
Commissioner Adamson recommended checking into seeing if an alternate can be placed in the bid documents to construct a spur on the recreation trail that leads to the restrooms in Devils Glen Park.
On motion by Hutter, seconded by Glenn, to receive and file the budget and revenue reports for May, 1999.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
The reports are annex #8 to these minutes.
Steve reviewed the property issues that need to be resolved to complete the Duck Creek Recreation Trail. These issues are being worked on and we hope to have them resolved in the near future.
The Board reviewed the request from Girl Scout Troop 2066 to sell concessions at the 23rd Street ballfields to raise funds. Their letter is annex #9 to these minutes.
Commissioner Hutter stated that we advertised for an organization to sell concessions in Crow Creek Park and felt the same procedures should be followed in other parks. He requested Steve place a notice in the newspaper to see if there is an interest from other groups that would want to have a concession at the 23rd Street ballfields. If there is no other interest, the Girl Scout request can be approved and this does not have to be brought back to the Board.
The Board reviewed the request from the Family Museum to place an art project on the island at the lagoon in Middle Park. A copy of the request is annex #10 to these minutes.
The Board directed Steve to come back to the July meeting with the design and suggest looking at other alternative sites. The Board felt that with the ducks living on the island and the amount of trees and plant growth, there is not much room available.
The Board finalized the date and time for the workshop with Dan Bozik on Friday, September 17, 1999, at 3:00 p.m. in the Library.
A representative from Schemmer Associates was present to review the bid received for the quarry improvement project and their recommendation. A copy of bid tabulation and their recommendation is annex #11 to these minutes.
Schemmer does recommend proceeding with the project. Steve reviewed the costs of the project and the funding available. There is a balance in the Crow Creek Park
Development project in the current fiscal year that can be carried over to take care of the quarry and apply to the next phase of development.
On motion by Glenn, seconded by Hutter, to adopt Resolution #22-99, awarding contract for the Crow Creek Park Quarry Improvements to Valley Construction in the amount of $280,490.50.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Resolution #22-99 is annex #12 to these minutes.
The following items appeared on the consent agenda and were enacted by one motion.
•On motion by Hutter, seconded by Makoben, to adopt Resolution #15-99, approving payment to The Schemmer Associates for professional services on work completed on the Crow Creek Park Development Project. Resolution #15-99 is annex #13 to these minutes.
•On motion by Hutter, seconded by Makoben, to adopt Resolution #18-99, approving payment #7 to Valley Construction Company for work completed on the Crow Creek Park Expansion and Improvement Project. Resolution #18-99 is annex #14 to these minutes.
•On motion by Hutter, seconded by Makoben, to adopt Resolution #19-99, approving Payment #3 to Water Technology, Inc., for professional services completed on the Middle Park Swimming Pool Renovation Project. Resolution #19-99 is annex #15 to these minutes.
•On motion by Hutter, seconded by Makoben, to adopt Resolution #20-99, approving payment to Ashton Engineering, Inc., for professional services completed on the new Mississippi River Boat Launch facility. Resolution #20-99 is annex #16 to these minutes.
•On motion by Hutter, seconded by Makoben, to adopt Resolution #21-99, approving payment #2 to Gilbert E. Leech Company for work completed on the Devils Glen Park Restroom facility. Resolution #21-99 is annex #17 to these minutes.
•On motion by Hutter, seconded by Makoben, to approve the request from Lady Luck for use of the Bandshell and Shelter for a picnic on August 17, 1999. Their written request is annex #18 to these minutes.
•On motion by Hutter, seconded by Makaoben, to approve the request from the Quad City Rowing Association, dated May 24, 1999, to use the HDG Community Center for an overnight accommodation on October 8, 1999, and waive the fees. Their written request is annex #19 to these minutes.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Commissioner Glenn asked if the graffiti under one of the bridges by the golf course had been removed.
Stu explained that they worked two days trying to remove it and spray painted over it to get it covered. Another attempt will be made to remove it. It may have to be sand blasted.
Steve stated that the police department has a solid lead on who did the damage and are confident arrests will be made.
Commissioner Hutter requested all cost and labor be documented and pursue reimbursement, if an arrest is made.
Commissioner Adamson asked who is responsible for the painting of the bridge on18th Street going over Duck Creek.
Stu stated that Public Works is responsible for the maintenance of the bridges.
The Board requested Stu make the contact. The bridge is unsightly and needs to be painted.
Commissioner Hutter informed the Board that he observed the Day Camp Program in Middle Park this week. The staff is very conscientious, orderly, and doing a good job.
Chairperson Brown stated that, at the Boards direction, she would be writing a letter to the Council for a stop light at the entrance of the golf course, similar to the one located by the Life Fitness Center.
Commissioner Makoben felt widening the entrance was needed before the stoplight.
Commissioner Hutter stated that we need to budget for another shelter and restroom at the golf course, due to the lightning storms we have been experiencing.
On motion by Makoben, seconded by Glenn, the meeting was adjourned at 8:05 p.m.
Brown (Chairperson)
Hutter (Vice Chairman)
MINUTES
BETTENDORF PARK BOARD
SPECIAL MEETING
JUNE 14, 1999
The Bettendorf Park Board held a Special Meeting on June 14, 1999, in the Canteen Room at the HDG Community Center at 4:00 p.m.
Present: Brown, Hutter, Adamson, Glenn, Makoben
Absent: None
Dale Christiansen from Schemmer Associates was present to review the only bid received for the Crow Creek Park Renovation Project submitted by Valley Construction Company. There was a lot of interest in the project and 20 people attended the pre bid meeting. This is not the ideal time to bid a project. Valley Construction is the firm working on the other project currently at Crow Creek Park.
Mr. Christiansen informed the Board that one of the estimated items to be bid was reduced. The base bid from Valley Construction totaled $281,930.50. The consultant's estimates totaled $259,024, including a 10% contingency. The consultant's fees total $37,622.00. The budget is $325,000 for the project. This does not leave a lot for contingencies and alternates.
Mr. Christiansen stated that he was unable to contact Valley Construction to confirm the numbers. He will have for the Wednesday meeting, a breakdown of all the numbers and their recommendation for the Board.
Schemmer Associates bid information is annex #1 to these minutes.
Chairperson Brown informed the Board that the pool committee has been working with Greg Gackle and selected a theme for the renovated pool. The theme will be “Splash Landing.” Greg Gackle will be developing the artwork and PR materials to promote the facility.
Greg Gackle’s proposal is annex #2 to these minutes.
The pool committee also picked out six water apparatus fixtures for the O depth area.
The Board discussed the parking issues for the pool and the amount of parking that is being used by the basketball players. They are currently using 20 to 30 parking spaces.
Stu Smith informed the Board that it will be a big job to relocate the basketball standards. A crane will be required. The standards can be recycled at Crow Creek Park and Kiwanis Park.
On motion by Adamson, seconded by Makoben, that we use the basketball courts for the additional parking needed for the renovated pool, stripe the parking spaces and construct the driveway for the additional parking , relocate the basketball standards to other parks, and delete the other parking improvements in the grassy area.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Commissioner Hutter stated that he is in favor of this change, due to the future of having an ice skating facility in this location, during the winter months.
Mr. Christiansen stated that removal of the basketball standards could be an alternate to the bid document.
The Board approved his recommendation.
The Board reviewed Rita VanWetzinga’s request to eliminate the non-resident fees in the basketball and volleyball league fees and increase the team fees.
On motion by Glenn, seconded by Adamson, to approve Rita VanWetzinga’s request for the team fee increase and eliminate the non-resident fees.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
The staff reports are annex #3 to these minutes.
The Board discussed a date for the dedication of Lincoln Park. They tentatively decided on July 24 and requested Steve check with Debe LaMar to see if she can attend the Wednesday Board Meeting to discuss the dedication ceremony and completion of the park project.
The Board confirmed the date for the dedication of the Howard Peterson Youth Baseball Complex in Crow Creek Park for Saturday, August 21, 1999, at 10:00 a.m.
Commissioner Makoben reported that people are parking along the recreation trail in Middle Park near the bandshell.
The Board requested signs be posted “No Vehicles Beyond This Point.”
The Board scheduled a workshop with Dan Bozik on September 17, 1999, from 3:00 p.m. to 7:00 p.m. at the Library.
On motion by Hutter, seconded by Adamson, to adjourn at 4:50 p.m.
Brown (Chairperson)
Hutter (Vice Chairman)
