SPECIAL MEETING
SEPTEMBER 13, 1999
The Bettendorf Park Board held a special meeting on September 13, 1999, in the Canteen Room at the HDG Community Center at 4:00 p.m.
Present: Brown, Hutter, Adamson, Glenn, Makoben
Absent: None
On motion by Hutter, seconded by Glenn, to allow the Bettendorf Jayceeís to address the Board.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Jeff Dellitt, past President of the Bettendorf Jaycees and President of the Bettendorf Jaycee Foundation, requested to use the old farmhouse on Tanglewood Road for their haunted house, before it is torn down. They are willing to pay rent and would need use of the building as soon as possible through the end of November.
Steve Grimes informed the Board that we do have a proposal for the Board tonight to approve demolition of the building. This is part of the next phase of the Crow Creek Park development. There are concerns about liability with the condition of the building.
Stu Smith explained that the owner took out all the floors in the house. You walk in the house and can see up to the second floor and down to the basement.
Mr. Dellitt stated that it might sound like a stumbling block to the Board, but they have carpenters and electricians in their organization. This is their biggest fundraiser of the year and generally net $15,000-$25,000. This funds the Jaycee projects within the community. If they have to spend $4,000-$5,000 on the house, it will be worth it. They have their own liability insurance. Their request would be subject to being able to make it work.
Stu Smith stated that he would like to have the house torn down before winter and feels that it must be done in November.
On motion by Hutter, seconded by Makoben, to allow the Jaycees to use the house and provide all insurance, permits, and everything legally required to meet the safety issues at no cost to the City of Bettendorf.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Rita VanWetzinga reviewed the recreation monthly report, which is annex #1 to these minutes. The Board reviewed each recommendation concerning fees, hours, lessons, and security for Splash Landing.
On motion by Hutter, seconded by Glenn, to approve all recommendations, except lower the general admission age to 13 and older to pay $3.00 and anyone 8 years and under must be accompanied by someone 18 years of age or older, unless approved by the swim pool manager or manager’s representative.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Commissioner Makoben requested all information be submitted in written form that can be used for a handout.
The Board directed Steve to talk to the Police Department about the security issues for the renovated pool and bring it back for discussion at the October meeting. The Police and Parks Department need to budget this expense. It should be a joint effort and can no longer be handled by part-time personnel.
Brad Peterson reviewed the golf course monthly report, which is annex #2 to these minutes. He reviewed the quotes received for the installation of an above ground fuel tank to be located on the south end of the upper parking lot for the fueling of the golf carts. If approved, when the gas tank is installed, a fence and landscaping will be placed around it.
On motion by Glenn, seconded by Adamson, to approve the purchase of the gas tank from Seneca in the amount of $5,017.23.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Brad presented a Long Range Master Improvement Plan proposal submitted by Jim
Spear, Golf Course Architect, for the Board to consider. The proposal is annex #3 to these minutes.
Commissioner Hutter recommended including the Club House in the Master Plan.
Brad recommended to the Board to landscape #6 tee box area with the funding provided by the Park Foundation from funds raised at the Jamie Hill Memorial Golf Tournament.
Commissioner Hutter requested Brad make contacts to get debris removed from the golf course that has accumulated by the maintenance facility.
Brad stated that this would be an ongoing problem with the no burn policy. This will have to be contracted out. We may have to invest in a tub grinder some day.
Jon Waddellís golf administration report is annex #4 to these minutes.
Stu Smith reviewed the park maintenance monthly report, which is annex #5 to these minutes. Stu reported that the Crow Creek Park Development and Quarry project is moving along nicely. They will be seeding this week. There have been some problems with cars driving on the trails. Signs have been ordered from the Street Department and they will be installed soon. The playgrounds are completed at Hoover and Devils Glen Park.
Stu reviewed the two estimates received for the demolition of the old farmhouse and out buildings along Tanglewood Road.
Commissioner Makoben requested the name of the subcontractor to be used to remove the asbestos siding before approving. This will be approved by motion at the Wednesday Board Meeting.
Stu reviewed the low bid received for the new restroom in Meier Park. There has been a change in the plans to demolish the old restroom. The Recreation Department could use the old facility for storage. All the plumbing and fixtures on the inside of the building will be removed and the summer playground program can utilize it for storage. This will save approximately $2,000 on the demolition cost.
On motion by Glenn, seconded by Hutter, to accept the low bid for the new restroom construction at Meier Park from Gilbert Leech.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Steve reviewed his report, which is annex #6 to these minutes. Steve reviewed the letter from Ashton Engineering that details the alternatives for the access road to the new boat launch. A representative from Ashton Engineering will be at the Wednesday Board meeting. The property owners in the area also received notice of the public hearing.
Steve presented the Go For The Gold plaque for the Life Fitness Center landscaping efforts awarded by the Chamber of Commerce.
Steve reminded the Board Members that the staff workshop is scheduled on Friday, September 17, 1999, at the library beginning at 3:00 p.m.
Chairperson Brown informed the other Board Members that she talked with Mrs. Beert, Bettendorf resident near the Middle Park lagoon area. The city sewer department cleaned out the drain tile. The weeds along the fence line cannot be mowed because there is an underground spring and is always a wet area. Weed kill was applied on the park side of the fence and got into the yards on the other side of the fence and killed some of the residents grass.
Stu Smith explained that the old drain tile will be abandoned and new tile will be installed along the fence line. He had informed the residents that this would not be done until Fall. You cannot kill weeds on one side of fence and not get chemical on the other side of the fence. However, it was not applied as well as it should have been. We will continue to apply weed kill, but will do a better job. He will check into landscaping the area in front of the fence line.
Chairperson Brown requested Stu and Steve talk to Mrs. Beert about allowing her lawn service to trim both sides of the fence.
Stu informed the Board that the Corp of Engineers feels that the extended Spring water corrected the problems at Leach Park and will not have to be dredged. However, the lagoon in Middle Park has problems and needs to be dredged soon. There are a lot of new techniques for dredging. Stu will be looking for someone in the area for ideas and cost estimates. Also, ideas are needed on what to do with the silt material that will be pumped out.
Steve reported that the work is progressing on the two school tennis court sites and should be completed this Fall. At the high school, the new proposed spectator seating area was eliminated.
The 28E agreement that the Bettendorf School District prepared for the tennis court usage and maintenance has been reviewed and approved by Greg Jager. It will be brought to the Wednesday Board Meeting to be approved by motion.
Steve informed the Board that the contract was approved for the pool renovation project and Hillebrand has made good progress on the demolition phase of the project. The Schemmer Associates have submitted a proposal for staking services that was not part of the original scope of services. The proposal is on an hourly rate with a lump sum not to exceed $9,780. The staking services were budgeted separately in the project cost estimates.
The Board requested that this be brought back to the Wednesday meeting for approval along with discussion on progress of lap pool at the Life Fitness Center.
Steve informed the Board that the rims have been removed from the basketball standards in Middle Park and recommended the Board review where they should be relocated at the workshop on Friday.
Steve explained to the Board that the new Bettendorf Swim Club coach is requesting consideration to enclose Splash Landing. There is new technology that allows the structure to be removed for summer use.
The Board requested the Director contact the Bettendorf Swim Club and have them attend a Board Meeting and explain what they are proposing.
Commissioner Glenn asked what locations are being discussed for a Frisbee Golf Course.
The physical education department set up a temporary course on the grounds at Middle School.
Steve explained that Devils Glen Park was the leading site. The location is large enough for a nine hole course. The cost is minor and will be discussed further at the Wednesday Board Meeting.
On motion by Adamson, seconded by Hutter to adjourn the meeting at 5:30 p.m.
Brown (Chairperson)
Hutter (Vice Chairman)
BETTENDORF PARK BOARD
SEPTEMBER 15, 1999
The Bettendorf Park Board held a regular meeting on September 15, 1999, at 7:00 p.m. in the Canteen room at the HDG Community Center.
Present: Brown, Hutter, Adamson, Glenn, Makoben
Absent: None
Chairperson Brown opened the Public Forum.
There being no one to address the Board, Chairperson Brown closed the Public Forum.
Commissioner Adamson informed the Board that Don Wells from the Jaycee’s contacted him and was told that the Halloween Parade could not use the parking lot across from the Life Fitness Center and requested that this be added to the agenda for discussion.
On motion by Adamson, seconded by Hutter, to add the use of the Life Fitness Center parking lot for the Halloween Parade to the agenda.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
The Board ascertained that the minutes of the special meetings held on August 9 and August 13, 1999, and the regular meeting held on August 11, 1999, be approved and placed on file for future reference.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
A list of the bills to be paid is annex #1 to these minutes.
The notice for the Public Hearing was published in the Bettendorf News on September 9, 1999. A copy of the affidavit is annex #2 to these minutes.
Chairperson Brown opened the Public Hearing.
Bill Ashton, Ashton Engineering, explained that the contract was awarded to Valley Construction for the new boat launch. The project has been put on hold because we ran into a problem with the access route on the west side of Arch Mirror and are now looking at a new route. Arch Mirror is experiencing an unexpected expansion and the easement had to be changed. Also, we are now hearing concerns about the location of the parking lot.
Mr. Ashton presented the three options to be considered for the new access route. A copy of the proposals is annex #3 to these minutes.
Mark Fensterbusch, 2640 River Bend Road, stated that he represents the views of some of the neighbors here tonight. He is concerned about the noise, traffic, the boats and trailers. The parking lot is very close to residential lots. They want to maintain their real estate values. The boats will be using this type of facility in the early morning until late at night. He recommended moving the parking area as far as possible and provide additional screening with year round evergreens and implement one of the access routes, other than the one located on River Bend Road.
Linda Olson, 2630 River Bend Road, stated her complaints about Pigeon Creek Park. She was concerned that the boat launch area may attract more traffic with the boat ramp than they are experiencing at Pigeon Creek Park. She would like to see the parking lot moved with additional landscaping to screen the residential area.
Mr. Ashton presented a drawing to locate the proposed parking lot further to the west, approximately 50 feet further from the homes. There is some landscaping already planned and it can be expanded for the additional screening the residents are requesting. He stated at the last boat launch public hearing, no one expressed any concerns about the parking lot.
The parking lot drawing is annex #4 to these minutes.
Norman Haez, representing John Frye Company, 2785 62nd Street, stated that Frye Company is in favor of the red route, going between Arch Mirror and Fry Company. He recommended plantings to screen their office window from the additional traffic.
Tony Oliver, representing Arch Mirror, stated that they favor the red route, also.
Decker Ploehn stated that Frye Company initially preferred the blue route, on the eastside, and was not in favor of the red option. He wanted to clarify of the two options available, that the red option is the one Frye approves.
Mr. Haez stated they did not know the city was planning to go on their property. The red route is what Frye approves, unless the blue line can go further east.
Monty Yegge read a letter from Mr. and Mrs. Maurice Round, 2905 Marigil Lane, requesting a green space and noise barrier between the Thompson residence and the parking area at the boat launch site.
The letter is annex #5 to these minutes.
There being no one else present to speak in favor of or against the proposed plans, specifications, and form of contract for the new boat launch, Chairperson Brown closed the public hearing.
On motion by Glenn, seconded by Makoben, to approve the red route, that runs between Frye and Arch Mirror, for the access to the new boat launch area and also move the parking lot as presented.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
On motion by Hutter, seconded by Glenn, to receive and file all budget and revenue reports for August, 1999.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
The budget and revenue reports are annex #6 to these minutes.
Erin Hein, representing Schemmer Associates, was present to address the Board regarding the lap pool project status and proposal for the staking of Splash Landing.
Steve explained that the proposal for the staking would be billed at an hourly rate, not to exceed $9,780. There is a line item in the budget for the staking. It is not unusual for construction staking to be contracted out separately. A certified engineer from Schemmer will set the grades.
On motion by Glenn, seconded by Makoben, to accept the proposal as submitted by Schemmer Associates.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Mr. Hein presented drawings of the lap pool for the Life Fitness Center. These drawings are annex #7 to these minutes. He explained that there is a twenty-foot setback beyond the building for fire protection service. They are trying to avoid getting the row of evergreens on top of the hill. Something will have to be installed, such as a reinforced concrete wall, block retaining wall or cut a swail to drain the water out. The building could be built as a retaining wall.
Chairperson Brown asked Mr. Hein how much land do we need to acquire from the School District.
Mr. Hein was not certain. He thought 81 feet of land was needed from the current wall of the Life Fitness Center.
Greg Jager stated that Schemmer Associates needs to determine how much ground will need to be acquired from the School District for the lap pool. The Board of Adjustments needs to be contacted regarding how much ground is needed for rear yard setback. He recommended contacting Mark Brockway. We may need a rear yard variance. The site plan must be approved by the City Council. The School Board will also want to know about a retaining wall, fencing, etc. We may have to tell the School Board that the plan is contingent on approval from other Boards. We will need the School Board’s understanding and consensus.
Decker Ploehn stated that you cannot appeal the Board of Adjustment’s decision.
Steve stated that we need the dimensions first. We don’t want to stake anything out until we know what needs to be staked out.
Greg Jager stated that he contacted, by letter, the owners of the property needed for the recreation trail from Hollowview to Devils Glen. They misunderstood the letter and Greg has made contact that we are ready to negotiate. If something is not ready for the next Board Meeting, we need to start condemnation again to get something going so the project can start by next Spring.
Steve informed the Board that the Latter Day Saints Church has agreed to sell their property, 1/10 of an acre, for $1,000 and a quick claim deed will be processed.
The Board reviewed Resolution #42-99.
On motion by Hutter, seconded by Glenn, to award the contract for the Meier Park Restroom Facility, to Gilbert E. Leech, in the amount of $58,550.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Resolution #42-99 is annex #8 to these minutes.
Steve informed the Board that he met with Tom Burgeron regarding a frisbee golf course in one of our parks. The site selected is Devils Glen Park for a nine hole course. The estimated cost for the course is $5,000. This will be discussed further at the workshop on Friday to determine if this is a priority.
On motion by Hutter, seconded by Glenn, to add to agenda approval for demolition of the old farm house on Tanglewood Road in Crow Creek Park.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
On motion by Adamson, seconded by Makoben, to approve the proposal from G & H Construction to demolish the old farm house in Crow Creek Park.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Commissioner Adamson stated that Don Wells was looking for an alternate route for the Halloween Parade, because he was told they could not use the Life Fitness Center parking lot. The parking lot was for the Life Fitness Center members. The parade is at 2:00 p.m. on a Sunday and he does not see any problem using the parking lot. Middle Road will also be closed.
The Board approved and requested signs be posted at the Life Fitness Center informing the membership that the parking lot and Middle Road will be closed for the Halloween Parade.
The following items appeared on the consent agenda and were enacted by one motion:
On motion by Hutter, seconded by Glenn, to receive and file a copy of the contract with Hillebrand Construction for the Middle Park Pool Renovation Project. The contract is annex #9 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #36-99, authorizing the Meier Park Restroom Renovation project and making application to the Iowa Department of Natural Resources to seek a Recreation Infrastructure Grant. Resolution #36-99 is annex #10 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #37-99, authorizing the Crow Creek Park Restroom/Concession Stand project and making application to the Iowa Department of Natural Resources to seek a Recreation Infrastructure Grant. Resolution #37-99 is annex #11 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #38-99, approving payment #1 to Ashton Engineering for professional services for work completed on the Duck Creek Recreation Trail between Hollowview and Devils Glen. Resolution #38-99 is annex #12 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #39-99, approving payment to Ashton Engineering for professional services completed on the new boat launch facility. Resolution #39-99 is annex #13 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #40-99, approving payment #6 to Water Technology for professional services completed on the Middle Park Swimming Pool Renovation Project. Resolution #40-99 is annex #14 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #41-99, approving payment #10 to Valley Construction Company for work completed on the Crow Creek Expansion and Improvement Project and payment #2 for the Crow Creek Park Quarry.
Resolution #41-99 is annex #15 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #43-99, approving the 28E agreement for the usage and maintenance of the Middle and High School tennis courts. Resolution #43-99 is annex #16 to these minutes.
On motion by Hutter, seconded by Glenn, to adopt Resolution #44-99, approving the fees for Splash Landing for the 2000 opening of the facility. Resolution #44-99 is annex #17 to these minutes.
Roll call on motion: Ayes: Brown, Hutter, Adamson, Glenn, Makoben
Nays: None
Greg Jager informed the Board that there is a zoning amendment regarding cell towers and the location of these towers. Planning and Zoning is concerned about cell towers in parks. This is a jurisdiction issue for the Park board. The Ordinance change is a planning function. The Park Board does not have to worry about it unless someone comes to the Board with a request.
Commissioner Hutter stated that he received a letter from the State of Iowa informing him that he is on the National Board representing the State of Iowa in Parks and Recreation.
On motion by Hutter, seconded by Glenn, to adjourn the meeting at 8:05 p.m.
Brown (Chairperson)
Hutter (Vice Chairman)
