Minutes Pleasant Valley School Board May 17, 1999 MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by President Phyllis Ahlstrand. Members present: Adam, Ahlstrand, Barsness, Dayman, O'Hara, Romans, Thornton. Absent: None. Also present: Dale Barber, Jim Spelhaug, Terry Haut, Ladonna Czachowski, Ray LaFrentz, Chris Harvey and others. EXEMPT SESSION APPROVED: Motion by Dayman, second by Adam that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa. Roll call vote. Ayes - Dayman, O'Hara, Romans, Thornton, Adam, Ahlstrand, Barsness. Nays - none. Motion carried. AGENDA APPROVED: Motion by Adam second by Dayman to approve the agenda as presented. All ayes. Motion carried. COMMUNICATIONS: President Ahlstrand recognized students in attendance from the high school Government classes. Director Romans asked if there were any facility problems as a result of a recent storm. Dr. Barber replied that no damage had been incurred. Director Romans also requested a clarification of the traffic law regarding stopping for school buses on a four lane road in the oncoming traffic lanes. Ray LaFrentz, Director of Operations, explained that on a four lane road, traffic in the oncoming lanes meeting a stopped school bus is not required to stop. Vehicles in the lanes of traffic following the stopped school bus are required to stop. Director Barsness thanked the district for sending her to the Iowa Association of School Boards Accountability Workshop in Newton, Iowa, last week. Director Adam congratulated the district's instrumental music department for an excellent performance at the District Band Concert. President Ahlstrand thanked retiring teachers Pat Brock, Paul Petherick, Merle Dieleman, and Maxine Green for their combined 131 years of service to education. Director Dayman thanked Paul Jones and the Multi-Occupations class for hosting a luncheon honoring their employers and parents. The 36 students earned in excess of $150,000 this school year. Dr. Barber thanked Publisher Charles Pittman; Editor John M. Humenik; and General Manager, Beth Clark of the Quad City Times for hosting a breakfast meeting attended by representatives from area school districts, municipalities, and colleges. The positive discussion that was generated focused on how the Times and attending agencies could better serve the community. Dr. Spelhaug congratulated Kortney Keller, who competed in the National DECA competition in Orlando with 350 other students in her category of Retail Management, Management Level, and was one of five finalists to receive a medal. He also congratulated Sarah Wood whose photograph received an Award of Merit in the National PTA Reflections competition. She is one of five who received this award. Dr. Spelhaug also thanked all of the volunteers who enrich educational opportunities for district students throughout the school year. CONSENT AGENDA: Motion by O'Hara, second by Barsness that the Consent Agenda be approved as presented. All ayes. Motion carried. The Consent Agenda included the following: • Resignation of Lisa Lawrence as an M.D. teacher at Bridgeview • Employment of Nicole Toohill as an elementary B.D. teacher at Riverdale Heights and Mary Hemphill as a one-half time math teacher at Pleasant Valley Community High School • Extra-curricular assignments of Brant Claussen as assistant boy's varsity basketball coach and Tony Runkle as girl's cross-country coach and as head girl's track coach • The 1999 summer school assignments of Lisa Bradley and Jan Erling as primary reading and math, Janice Carter as kindergarten maintenance, Katie Cordell as primary reading, Marie Grothus as intermediate special education, Lisa Lawrence as primary/intermediate special education, Amy Miller as primary special education, Rebecca Ruth and Tara Sitrick as intermediate reading and math, Ginny Treasure as primary math, Marsha Diefenbach as an educational aide at Riverdale, Vikki Lagerstrom as a primary special education aide at Riverdale Heights, Mary Nevills as a primary and intermediate special education aide at Bridgeview, Pam Robertson as an intermediate special education aide at Riverdale Heights, and Chris Taylor as an educational aide at Bridgeview • The transfer of Kristie Svaleson from a special education aide for an inclusion student to a special education aide in the Mental Disabilities class and to work with an inclusion student in kindergarten in the afternoons with no change in total hours. • Five open enrollment applications - three applications-in for 98-99 from Davenport Schools due to change of residence and two applications-in for 99-00 from Davenport Schools. EXPENSES APPROVED: Motion by O'Hara, second by Dayman that General Fund warrants be issued in the total amount of $114,924.66 in payment of invoices presented. All ayes. Motion carried. Motion by Adam, second by Thornton that Nutrition Fund warrants be issued in the total amount of $33,736.12 in payment of invoices presented. All ayes. Motion carried. Motion by Dayman, second by O'Hara that Elementary/Junior High School Activity Fund warrants be issued in the total amount of $2,868.93 in payment of invoices presented. All ayes. Motion carried. Motion by Barsness, second by Adam that High School Activity Fund warrants be issued in the total amount of $23,087.47 in payment of invoices presented. All ayes. Motion carried. Motion by O'Hara, second by Dayman that Schoolhouse Fund warrants be issued in the total amount of $12,930.94 in payment of invoices presented. All ayes. Motion carried. TECHNOLOGY UPDATE: Ladonna Czachowski, Ray LaFrentz, and Jim Spelhaug presented an update on progress and direction of the district's technology initiatives. Mr. LaFrentz reported that the final link of the fiber optics network was completed last Friday. The district is now able to use its own T1 internet access and district buildings are being switched to Microsoft Outlook software for e-mail. The high school will not be switched over until this summer. Leased data lines should be phased out by the end of June. Ladonna Czachowski reported that the high school and junior high school schedules are being built. She also indicated that the district will begin to implement a major change by purchasing Windows platform technology and infusing student workstations into classrooms. This effort will be supplemented through grant funds. Director Romans suggested the district develop a summary report annually which gives a snapshot of the district's technology portfolio. Motion by Dayman, second by Romans that the Board approve the Technology Report as presented. Roll call vote. Ayes - Dayman, O'Hara, Romans, Thornton, Adam, Ahlstrand, Barsness. Nays - none. Motion carried. CAPITAL PROJECTS FIVE YEAR PLAN: The Capital Projects Five Year Plan, formerly known as the Five Year PPEL Plan, was presented to the Board. The name has been changed to include the funding source provided by the Local Option Sales Tax. The major recommendations for 1999-2000 and 2000-2001 include the air conditioning projects for Bridgeview, Cody, and Pleasant View. The administration proposed that KJWW Engineering be directed to develop the plans and bidding documents for these projects and that the bid for the projects be held in January to allow contractors ample time to purchase equipment and schedule work crews. The other major project for 1999-2000 is phase one of the new parking lot at the high school. This phase would include grading work and installation of a crushed rock base. This would allow utilization of the parking lot as weather permits and would also provide ample time for the lot to settle prior to installation of the black top surface. The black top surface would then be installed during the summer of 2000. Motion by Romans, second by Thornton that the Board approve the Capital Projects Five Year Plan as presented. Roll call vote. Ayes - Romans, Thornton, Adam, Ahlstrand, Barsness, Dayman, O'Hara. Nays - none. Motion carried. 1999-2000 PHASE III PLAN APPROVED: Phase III application materials have been received from the State. Dr. Barber reported that the plan is essentially the same plan that has been submitted for the last two years. It is effective in distributing Phase III funds to our teaching staff and has allowed the district to continue to reward teachers for additional responsibilities and innovative programs. Motion by Adam, second by Barsness to approve the Phase III program for the 1999-00 school year as presented. Roll call vote. Ayes - Adam, Ahlstrand, Barsness, Dayman, O'Hara, Romans, Thornton. Nays - none. Motion carried. Director Thornton left the meeting at 9:05 p.m. MONTHLY FINANCIAL REPORTS: Terry Haut presented the monthly financial report for April. Receipts totaled $13,491,437 (76.1%) and expenses totaled $14,078,958 (77.0%) The April target for receipts and expenditures was 83.3% He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Revolving, and Activity funds. Motion by O'Hara, second by Dayman that the Board accept the monthly financial reports for April as presented. Roll call vote. Ayes - O'Hara, Romans, Adam, Ahlstrand, Barsness, Dayman. Nays - none. Motion carried. ADMINISTRATIVE SALARY REVIEW TEAM APPOINTED: During the next few weeks, the administrative salary review team will meet with the superintendent to bring a recommendation for administrative salaries to the Board at a June meeting. Motion by Adam, second by Barsness to appoint President Ahlstrand and Directors O'Hara and Dayman to the Administrative Salary Review Team. Roll call vote. Ayes - Adam, Ahlstrand, Barsness, Dayman, O'Hara, Romans. Nays - none. Motion carried. BOARD EVALUATION FORMS: Following discussion, the Board selected a Board Self-Evaluation form which will be revised and discussed at a meeting in June or July. EXEMPT SESSION: The Board met in Exempt Session from 9:30 p.m. until 10:22 p.m. for the purpose of negotiations. 1999-00 CLASSIFIED PACKAGE APPROVED: In open session at 10:23, motion by Adam, second by O'Hara to approve the 1999-00 classified wage and benefit package based on a 3.00% total package increase as presented. Roll call vote. Adam, Ahlstrand, Barsness, Dayman, O'Hara, Romans. Nays - none. Motion carried. The meeting adjourned at 10:24 p.m. Upcoming events PV Volleyball Camp August 10, 11, and 12 8:00 a.m. - 11:00 a.m. - Grades 9-12 12:00 p.m. - 3:00 p.m. - Grades 4-8 Cost $45 Sign up and pay by May 5 and receive a free camp t-shirt. Questions? Call DanielleDavenport at 332-5151 Pleasant Valley Boys Basketball Camp Spartan Camp: $45.00 (2 campers from same family $40.00 each - 3 campers from same family $30.00) Boys Grades 3-4-5 8:00-11:00 am - July 19-23, 1999 Boys Grades 6-8 12:00-3:00 pm - July 19-23, 1999 Boys Grades 9-10-11-12 8:00-11:00 am - June 14-18, 1999 * Grade Student will enter in the Fall. Pleasant Valley Schools Foundation Alumni Data Base If you are an alumnus of Pleasant Valley Community Schools, we'd like to hear from you. We are developing an alumni data base and will make this available for class reunions. Please let us know your address and phone number and year of graduation so you can be kept informed of your class events. Call (319)332-5550 or e-mail harveychris@pleasval.k12.ia.us