Minutes of the Febuary 18 school board meeting, includes budget discussion and bids requested for Bridgeview/Cody Asbestos Removal Project.
MEMBERS PRESENT: Regular meeting was called to order at 7:00 p.m. by Director Kevin O'Hara. Members present: Coon, Hoffmann, O'Hara, Romans, Thornton. Absent: Barsness and Dayman. Also present: Jim Spelhaug, Mike Clingingsmith, Chris Harvey, Kate Stangler, Linda Goetz, Debbie Menke, Ladonna Czachowski, Jason Mueller, Andy Nelson, Lindsay Diercks, Tyler Guth, and others.
APPOINTMENT OF PRESIDENT-PRO-TEMPORE: Motion by Romans, second by Thornton that the Board appoint Kevin O'Hara as President Pro-Tempore for the Tuesday, February 18, 2003, Board meeting. Roll call vote. Ayes - Romans, Thornton, Coon, Hoffmann, O'Hara. Nays - none. Motion carried.
AGENDA APPROVED: Motion by Thornton, second by Coon that the Agenda be approved as presented. All ayes. Motion carried.
COMMUNICATIONS: High School Principal Debbie Menke introduced Knowledge Bowl Team advisor Kate Stangler who presented team representatives Jason Mueller, Andy Nelson, Lindsay Diercks, and Tyler Guth. She explained that the Knowledge Bowl competition is held twice a year. PVCHS has a team of approximately 39 members. The competition covers knowledge areas such as geography, political science, economics, math, art, and current events. The quiz is taken as a group via computer. Response time to the questions is factored into the score. The PVCHS Knowledge Bowl Team placed second in the state with a score of 1356. Out of 858 high schools world-wide, PVCHS placed 172. The Team and Ms. Stangler were applauded by the Board for their accomplishments.
Director Romans shared information he had received from the Scott County Assessors office regarding tax levies.
Director Thornton congratulated the Cheerleaders Competition Squad for their second place finish at the University of Iowa Spirit Squad competition. Pat Martinez and Kelly O'Neal received second place in the partner stunt division. She also thanked the PVCHS administration team and the Pleasant Valley Parent Network for bringing Bill Cordes, a motivational speaker, to the High School to speak to parents and students at the 7-12 level. Director O'Hara thanked the district for the opportunity of attending the National Association for Year Round Education Conference that he attended with Cyndy Behrer, Brent Pearson, and Debbie Menke. They will be making a presentation to the Modified Year Round Calendar Study Team on Wednesday, February 19. Dr. Spelhaug reported that Dr. Barber was ill and not able to attend the meeting. Chief Financial Officer Mike Clingingsmith reported on the district's January 1, 2002, taxable valuation figures which were recently received from the Scott County Assessors Office. These taxable valuation figures will be used in the calculation of the district's 2003-04 certified budget. He re- ported that the district taxable valuation (not including TIF valuations) as of January 1, 2002, was $696,566,883 which is a decrease of $ 2,881,896 (-0.40%) from the previous year. He noted that the TIF valuation was $ 43,623,561 which is an increase of $1,893.829 (5.63%) over the previous year. The district's total taxable valuation was $ 740,190,444 which is a decrease of $ 988,067 (-0.13%) from the previous year. Residential property taxable valuation has gained 4.45% and is at $19,654,914 at January 1, 2002. The district lost the final $ 35,184,283 of machinery and equipment (M & E) in it's January 1, 2002, taxable valuation due to the state phaseout of machinery and equipment from property tax. The state "makeup" payment for the lost M & E valuations will continue through the 2005-06 fiscal year. CONSENT AGENDA: Motion by Coon, second by Thornton that the Consent Agenda be approved as presented. All Ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the February 3 Regular and Executive Board Meetings; the regular employment of Jane McDermott as 7th/8th grade wellness instructor for the 2003-04 school year, Jennifer Stangl as &Mac184; time 7th grade physical education/health and &Mac184; time 8th grade at-risk instructor for the 2003-04 school year, Brenda Chapman as a food service worker at PVCHS, Connie Dayton as a food service worker at Riverdale Heights, Starlene Gillette as a special education aide at Mark Twain elementary school, Sarah Hauri as an educational aide at Riverdale Heights, and Royce White as a school bus driver; the termination of Carol Hunt's Letter of Assignment as a special education aide due to the student moving to Dubuque schools; the resignation and request for early retirement of Beverly Warner as laundress effective the end of the 2002-03 school year when she will have completed twenty-one years with the district; and the probationary employment of Rhonda Bowling as a special education aide at Bridgeview elementary school; three open enrollment applications-in for the 2002-03 school year - one from Bettendorf Schools and two from North Scott Schools.
EXPENSES APPROVED: Motion by Thornton, second by Romans that General Fund warrants be issued in the total amount of $68,911.75 in payment of invoices presented. All ayes. Motion carried.
Motion by Romans, second by Coon that Nutrition Fund warrants be issued in the total amount of $10,235.28 in payment of invoices presented. All ayes. Motion carried.
Motion by Coon, second by Romans that Elementary/Junior High Activity Fund warrants be issued in the total amount of $4,851.82 in payment of invoices presented. All ayes. Motion carried.
Motion by Romans, second by Thornton that High School Activity Fund warrants be issued in the total amount of $10,200.69 in payment of invoices presented. All ayes. Motion carried.
Motion by Coon, second by Romans that Schoolhouse Fund warrants be issued in the total amount of $198,682.46 in payment of invoices presented. All ayes. Motion carried.
STUDENT INFORMATION SYSTEM UPDATE: Ladonna Czachowski presented an update on the Student Information System (SIS). SIS is used by a number of school districts in the AEA Area IX. She described the steps taken when a new "module" from the parent company of the Student Information System (SIS) was installed over the winter break and the timeframe that was available to work with it. The Board and Ms. Czachowski discussed various questions pertaining to data entry and use, data that appears on students' transcripts, and the cost of the software and maintenance agreements. PUBLIC HEARING FOR BRIDGEVIEW/CODY ASBESTOS REMOVAL PROJECT: Director O'Hara opened a public hearing for input from patrons regarding the Bridgeview/Cody Asbestos Removal project at 8:07 p.m. There being no input, the Public Hearing was closed at 8:08 p.m. APPROVE ASBESTOS REMOVAL PLAN & PERMISSION TO BID THE BRIDGEVIEW/CODY ASBESTOS REMOVAL PROJECT: Floor plans showing areas in Bridgeview and Cody where asbestos removal will take place were reviewed. Carpet will be installed in the classrooms and tile in the hallways. This project will take place in the summer and will require the main office at Bridgeview to be temporarily relocated to the library area.
Motion by Romans, second by Thornton that the Board approve the Asbestos Removal Plan and request bids for the Bridgeview/Cody Asbestos Removal Project. Roll call vote. Ayes - Romans, Thornton, Coon, Hoffmann, O'Hara. Nays - none. Motion carried.
2003-04 BUDGET GUARANTEE RESOLUTION: Due to the uncertainty over what the Iowa legislature will set the allowable growth rate at for 2003-04, Chief Financial Officer Mike Clingingsmith recommended that the Board pass the following budget guarantee resolution:
RESOLVED, that the Board of Directors of Pleasant Valley Community School District, consistent with Iowa Code Section 257.14, will levy property tax for the fiscal year in order that the district's 2003-04 regular program district cost will be 100% of the 2002-03 regular program district cost plus any moneys received under Section 257.14 as a budget adjustment for 2002-03.
If the legislature were to set the allowable growth percentage at a negative percentage for 2003-04, passage of this resolution would ensure that the district's regular program spending authority is not less in the 2003-04 fiscal year than it was in the 2002-03 fiscal year. If allowable growth for 2003-04 is set at 0% or higher, the budget guarantee would not be necessary for the district.
Motion by Thornton, second by Coon that the Board approve the budget guarantee resolution for the 2003-04 fiscal year. Roll call vote. Ayes - Thornton, Coon, Hoffmann, O'Hara, Romans. Nays - none. Motion carried.
2001-2002 ANNUAL AUDIT REPORT: Mike Clingingsmith presented the audit report from Hunt, Kain & Associates for the fiscal year ended June 30, 2002. The auditors issued an unqualified opinion on the district's financial statements. An unqualified opinion is the most favorable outcome an entity can receive from an audit report. The district's general fund undesignated fund balance decreased by $206,940 (8.4%) in the 2001-02 year. The district's liquidity ratio was 11.74% at June 30, 2002 compared to 12.94% at June 30, 2001. The state's 4.3% across the board budget cut was a factor in both of these decreases. General fund revenues totaled $19,246,394 for 2001-02 and general fund expenditures were $19,460,838 for 2001-02. The breakdown of funding sources for revenue in the general fund was 46.51% from local sources, 52.32% from state sources and 1.17% from federal sources. Mr. Clingingsmith thanked the central office staff and others involved in the audit for their assistance in completing the audit. The Board congratulated Mr. Clingingsmith and the entire business office on the receipt of another very good audit report.
Motion by Coon, second by Romans that the Board accept the audit report from Hunt, Kain & Associates for the year ended June 30, 2002. Roll call vote. Ayes - Coon, Hoffmann, O'Hara, Romans, Thornton. Nays - none. Motion carried.
MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial report for January. Through January, general fund receipts totaled $10,670,018, (50.6%) and expenses totaled $11,659,733,(53.3%). The January target for receipts and expenditures was 58.3 %. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Hot Lunch, Internal Service, and Activity funds.
Motion by Thornton, second by Romans that the Board accept the monthly financial reports for January as presented. Roll call vote. Ayes - Thornton, Coon, Hoffmann, O'Hara, Romans. Nays - none. Motion carried.
The meeting adjourned at 8:39 p.m.
Next Board Meeting Monday, March 3, 2003 7:00 P.M. Belmont Administration Center
THANK YOU The Pleasant Valley Athletic Booster Club would like to thank the following PV parents and businesses for donating and purchasing cakes at the 8th Annual Athletic Boosters Cake Auction. Over $4,000 were contributed for sports programs and organizations in the Pleasant Valley School District. Without the community's wonderful support, events like this would not be possible! Sport or Organization Donated by: Purchased By:
Soph. Football Rhonda White
Trish Wendt
Soph. Basketball Patti Sorensen Dave Greenwood,
Greenwood Cleaning
Soccer Girls Loma Bray Kathy Linn
Girls Xcountry Loma Bray Allen Dieicks
Cheerleading Pam Cinadar Margaret Rich
Spartan Assembly Mike Kline/Britz Ellen Nelson
Boys Var. Basketball Mrs. Sheldon Tom Doyle
Boys Soccer Gail Lewis Michelle
Fennelly
Boys Soccer Gail Lewis Kyle Kuehl
P.V. Parent Network Pat Rhinehart Pat Rhinehart
Focus Group Shwan Rice Deb Menke
Scott County Sheriff /Dare Deputy Rachelle Kunde Art Schwartz
PV Band C. Miller Mrs. Debbie Menke
Baseball Team Rita Knudsen Deb Mulvania
PV Junior High S. Hakanson Mary Sutherland
Booster Club Cookies By Design Deb & Glenn Pelecky
United Way National Honor Society Marsha & Bob Kline
Golf Teams Cathy & Colleen McCarty Bob McIlwain
Acceleration Program Plaza Physical Therapy Group Bob Kline
Wrestling Valerie Hessel Wrestling Parents
Right After Prom Janet Sheldon Carmen Laisner
Xcountry, Boys Pat Rhinehart Zachery Day
Red Ribbon Coalition CADS Bettendorf Peace
Officers Association
Softball Kandi McLlwain Natalie McIlwain
Varsity Football Marsha Kline Dr. Mendel, Orthopedics
Specialist
Volleyball, Girls Karrie Bland Kerri Bland
Freshman Football Sheryl Ryder Dave Greenwood,
Greenwood Clean
Volleyball Sophomore Marti Ahlgren Angie Musal
Swimming, Boys Patti Ensey Marilyn Berge
Freshman Basketball, Girls Sandy Bohn Bettendorf Peace
Officers Association
Bettendorf News Dale Hall Jed Dettmeriy
Cody Families Barb Ritter Steve Ingleby
PTA Sue Eby Tim Sullivan
Drama Matt Sheean Brenda Sheean
Focus Group Shawn Rice Deb Menke
True love Waits True Love Waits James Burt
PV Junior High S. Hakanson Mary Sutherland
Sophomore Basketball, Girls Parents Deb Gass
Varsity Basketball, Girls Parents Illona Ranwolf
4H PV Pals K. Miller Michelle Douglas
Boys Tennis Tisinger Deb Pelecky
Girls AAU Basketball PV Comets-7th Grade Marsha White
Boys Swimming Colleen Hensel Colleen Hensel
Girls Track Girls Track Parents Kevin Swanson, Plaza Physical
Therapy Group
AAU Boys Basketball Marty Ahlgren Bettendorf Peace Officers
Association
Scott County Sheriff/ PVCrime Stoppers Deputy Rachelle Rachelle Kunde
Boys Soccer Gail Lewis Kevin
Swanson-Plaza Physical Therapy Group
The Booster Club would also like to thank John Kubic, Marlee Gibrey, Allison Pastrnak, R. Clark, Thomas Richardson, Cheryl Pries, Deb Lensmeyer, Judy Schwart, Cathy Aquino, & Susan Horan for purchasing Booster Club donated baked items.
With special appreciation going to Sally Hildebrandt, Kathy McCarty, Betty Cavanaugh, Randy Teymer, Lisa Boynton, Rhonda Green, Blue Bunny Ice Cream, Bettendorf News, 18th St. Dairy Queen, & Plaza Physical Theerapy for donations.
BASEBALL LEAGUE Anyone interested in participating in a spring baseball league needs to sign up in the H.S. weight room by February 28th.
Schedules for the pitcher/catcher off season workouts may also be picked up in the weight room.
