PV Board Minutes 12.18.06
MEMBERS PRESENT: Regular meeting was called to order at 6:30 p.m. by President Dayman. Members present: Adams, Dayman, Huegel, Messman, Paulsen, Schurr, and Witters. Absent: None. Also present: Jim Spelhaug, Cyndy Behrer, Mike Clingingsmith, and Chris Harvey.
AGENDA APPROVED: Motion by Schurr, second by Witters that the Agenda be approved as presented. All ayes. Motion carried.
COMMUNICATIONS: President Dayman congratulated the PVCHS drama department for their production of Charlie and the Chocolate Factory and the children’s workshop that was part of the day. PVCHS student Katie McGee was the director of the production.
Cyndy Behrer reported for Mary Jo Gruneich, PVJH Family and Consumer Science teacher, that the Junior High Spirit Gear organization was able to purchase a new embroidery computer from its profits.
She also thanked board directors Debbie Dayman, Pam Paulsen, and Heather Witters for attending a recent joint meeting of the AEA IX superintendents and area legislators.
Dr. Spelhaug reported that the precast concrete panels, steel and roof decking are being installed for the PVJH addition.
CONSENT AGENDA: Motion by Adams, second by Witters that the Consent Agenda be approved as presented. All ayes. Motion carried. The Consent Agenda consists of the following: approval of the minutes of the December 4 Regular Board Meeting; the resignations of Catherine Francis as the school nurse at Riverdale Heights and Cherish Stickel as a part-time special education aide at Pleasant View; the regular employment of Lori Gudmundsen as a food service worker at Riverdale Heights; and five open enrollment applications-in – two for 2006-07 from Davenport schools and three for 2007-08 from Bettendorf Schools.
EXPENSES APPROVED: Motion by Messman, second by Adams that General Fund warrants be issued in the total amount of $458,093.02 in payment of invoices presented. All ayes. Motion carried.
Motion by Witters, second by Schurr that Nutrition Fund warrants be issued in the total amount of $29,835.37 in payment of invoices presented. All ayes. Motion carried.
Motion by Adams, second by Schurr that Elementary/Junior High Activity Fund warrants be issued in the total amount of $4,021.18 in payment of invoices presented. All ayes. Motion carried.
Motion by Huegel, second by Witters that High School Activity Fund warrants be issued in the total amount of $34,315.34 in payment of invoices presented. All ayes. Motion carried.
Motion by Adams, second by Schurr that PPEL Fund warrants be issued in the total amount of $56,228.76 in payment of invoices presented. All ayes. Motion carried.
Motion by Paulsen, second by Messman that Capital Projects Fund warrants be issued in the total amount of $260,585.00 in payment of invoices presented. All ayes. Motion carried.
Motion by Huegel, second by Paulsen that Internal Service Fund warrants be issued in the total amount of $41,658.35 in payment of invoices presented. All ayes. Motion carried.
PPEL RENEWAL DISCUSSION & MOTION TO HOLD REFERENDUM: Dr. Spelhaug reviewed a final draft PowerPoint of the Physical Plant and Equipment Levy Renewal presentation. It will be presented at a number of public meetings and during the communications portion of the next three board meetings. The board edited an informational document regarding PPEL Renewal which will be included with this meeting’s mailing of the Last Week’s Board Meeting. The Board reviewed a resolution to hold a referendum on February 13, 2007 to renew the PPEL (Physical Plant and Equipment Levy) for another 10 years at its existing rate. This levy has been utilized by the district since 1968 and is a very important resource for addressing costs associated with upkeep and repair, building remodeling, additions, and equipment acquisition.
Motion by Schurr, second by Witters that the Board approve a Resolution calling a special election on February 13, 2007 to approve continuation of the voter-approved Physical Plant and Equipment Levy for an additional 10 years commencing July 1, 2008 through June 30, 2018. Roll call vote: Ayes – Schurr, Witters, Adams, Dayman, Huegel, Messman, Paulsen. Nays – none. Motion carried.
MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for November. Through November, general fund revenue totaled $9,712,893 and expenses totaled $7,449,395. The fund balance in the General Fund at November 30, 2006 was $4,183,522. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. There were no significant variances from projections in the November financial reports.
Motion by Adams, second by Huegel that the Board accept the monthly financial reports for November as presented. Roll call vote. Ayes – Adams, Dayman, Huegel, Messman, Paulsen, Schurr, Witters. Nays – none. Motion carried.
CHANGE JANUARY 1 BOARD MEETING TO JANUARY 8, 2007: Due to the first Monday in January falling on a holiday, Dr. Spelhaug recommended that the first January board meeting be held on Monday, January 8, 2007, 7:00 p.m.
Motion by Messman, second by Paulsen that the Board approve changing the January 1 meeting to January 8, 2007, 7:00 p.m. Roll call vote. Ayes – Messman, Paulsen, Schurr, Witters, Adams, Dayman, Huegel. Nays – none. Motion carried.
REVIEW FIRST DRAFT OF 2007-08 CALENDAR & SET PUBLIC HEARING
Dr. Spelhaug presented a draft of the 2007-08 calendar. The major dates are in line with calendars over the last several years. The major dates are also tentatively in line with Bettendorf and North Scott. He proposed that the board hold a public hearing on the calendar on January 8 and have a motion for adoption on January 22.
The major dates for the 2007-2008 calendar are as follows:
• Start Date – August 15, 2007
• Winter Break – December 22, 2007 – January 2, 2008
• Spring Break – March 14, 2008 – March 24, 2008
• Graduation – May 25, 2008
• Last Day of School – May 30, 2008
CHANGE ORDER #1 FOR JUNIOR HIGH ADDITION: Dr. Spelhaug presented Change Order #1 for the Junior High School Addition which reflects a net add of $4,883.77. Dr. Spelhaug explained that the adds are not atypical of the types of issues projects run into during the excavation stage. All of the additional costs have to do with soil conditions or locations for storm, water, or sewer runs.
Motion by Adams, second by Witters that the Board approve Change Order #1 in the amount of a total add of $4,883.77 for the Junior High School Addition Project. Roll call vote. Ayes – Adams, Dayman, Huegel, Messman, Paulsen, Schurr, Witters. Nays – none. Motion carried.
The meeting adjourned at 8:05 p.m.
